MINUTES OF THE MAY
9, 2007 SPECIAL MEETING
FOR THE
MATLACHA/PINE
Call to Order: Chair Elder called the meeting to order at 8:32a.m.
Roll Call: Commissioner Peckinpaugh, Cox, Cammick, Elder and Cole were present.
Chief Bradley, Labor Attorney Fishbane, Linda Richter and 1 guest.
Public Input:
Business:
1. To discuss and render the boards evaluation to the chief regarding chief’s goals and objectives and his action plan. Board adopted a procedure in which to conduct this meeting. Meeting turned over to Chief for discussion. Chief states after doing an assessment of myself and growing closer to retirement I think it would be best for the district to look into a transition period for a new fire chief. Discussion follows. Chief is asking for a 2 year contract 1st year a transition period and 2nd would be administrative position that he could take to continue with the growth of the district and he could contribute to the success of a new fire chief, a mentor or consulting position. This is chief’s request and would like it to be honored. Meeting is now turned back over to the Commissioners. Discussion follows in regards to 2 year contract, structure and clarity of contract present layout of duties, responsibilities, benefits, language so if he wants to stay on beyond 2 years that should be in contract that indicates not on transition with new chief but he stays in role contributing to the district. Board is to indicate a principle that is acceptable and then Mr. Fishbane can draft a proposed contract. Discussion follows.
Contract should have category with elements in category. Mr. Fishbane states what I propose in the contract for boards review is he can offer a set of reasonable guidelines as to fulfilling items discussed all of you can tamper with it debate it.
(Budget, Buildings, 5 yr plan, union negotiations, Station facilities, Organizational chart (staffing assessment), Recruitment process, mentoring process)
Salary (Board consensus is to propose 1st year 9% increase, at the end of 1st year board consider performance & consider a bonus payable at beginning first part of 2nd year, and 2nd year 4%), vacation (additional 2 weeks at end of the 2nd year), etc. discussed.
Next 2 months Mr. Fishbane and Chief Bradley will work on staffing guidelines to present to consultant.
Board consensus is that the Organizational Chart be complete by October 31st. Make advertisement for new chief if by March 31st we don’t have a new chief that becomes board responsibility and if that happens then chief would continue in capacity he is in now. (This will be referenced in contract) Discussion follows.
2. To
discuss Administrative Assistant and Deputy Chief Payroll. Proposal of
4% increase and bonuses presented. Figures presented at last regular meeting had
vacation in there and incentive for deputy chief was not reflected. Commissioner Cammick makes a motion the
board issue as a bonus $2014.43 to Deputy Chief and $1,219.97 to Administrative
Assistant with Commissioner Cole to second.
This request replaces earlier amounts that were moved to approve at the
April regular meeting and this motion will super cede that motion. Motion passed unanimously.
Discussion of when chiefs contract is entered into and the effective date is March 31st as that was the end of his old contract.
Commissioner Cammick
moves to adjourn with Commissioner Cox to second.
Meeting adjourned at 10:20a.m.
Respectfully submitted,
Linda Richter,
District Administrative Assistant
MPIFCD
_____________________________
James Cole, Secretary