MINUTES FOR THE MARCH 26, 2008 COMMISSIONERS MEETING

FOR THE MATLACHA/PINE ISLAND FIRE CONTROL DISTRICT

 

Call to Order:  Commissioner Elder called the meeting to order at 5:01 p.m.

Roll Call:  Commissioners Cox, Cole, Elder, Cammick and Peckinpaugh were present.  Chief Bradley, Attorney Fishbane, Administrative Assistant Richter and Secretary Udart were present

Setting of Agenda:

Chief Bradley would like to add the following to the Chief’s Report:  Employee recognition under Inspector’s Report; a contingency transfer request under Bokeelia Station 3; Report on Lee County Fire Chief’s Association as the last item of the Chief’s report.  Commissioner Cox moved to approve agenda as amended, with Commissioner Peckinpaugh to second.  Motion passed unanimously.

Approval of Minutes:

            1.  February 27, 2008 Regular Meeting:  Commissioner Cammick moved to approve the minutes as presented, with Commissioner Cox to second.  Commissioner Elder abstained since he was absent that day.  Motion passed 4 ayes and 1 abstain.

            2.  March 20, 2008 Special Meeting:  Commissioner Cox moved to approve the minutes as presented, with Commissioner Cammick to second.  Motion passed unanimously. 

            3.  March 20, 2008 Monthly Workshop:  Commissioner Cammick moved to approve the minutes as presented, with Commissioner Cox to second.  Motion passed unanimously.

Treasurer’s Report:  Commissioner Cammick presented the Treasurer’s Report.  Commissioner Peckinpaugh moved to approve the Treasurer’s Report, with Commissioner Cox to second.  Motion passed unanimously.

Commissioner’s Procedures Report Packet for Month End:  February 29, 2008:  Commissioner Peckinpaugh moved to accept Commissioner’s Procedures Report, with Commissioner Cox to second.  Motion passed unanimously.

Commissioner’s Expenses:  None noted.

Guest Speakers:  None present.

Public Comment – Agenda Items: 

Volunteers/Explorers:  Chief Bradley reports.

Auxiliary:  None noted.

CERT:  The scheduling of classes is being worked on.

Firefighters:  Chief Bradley reported for John Cook that the MDA Boot Drive has been reinstated for this weekend.  John Cook arrived later and informed the Board that all of the Lee County fire districts will be holding a boot drive for MDA.

Chief’s Report:

            1.  Monthly Report – February, 2008

            2.  Inspector’s Report – February given. 

Added in setting of agenda: Employee recognition

There were three letters of accommodation and appreciation given to the department.

            3.  Bokeelia Station 3 – Report was given.  The eagles are gone from the nest.  A contingency transfer was presented to the Board.  Commissioner Cammick moved to approve the contingency transfer, with Commissioner Cox to second.  Motion passed unanimously.  Chief Bradley will sign the transfer.

            4.  Station 2 Apron – Chief Bradley informed the Board that the apron needs to be replaced and the project will go out for bid.

 

            5.  Station 1 Bay Expansion – Chief Bradley has a progress meeting on Friday.

            6.  Station 1 Admin. Office Expansion – Chief Bradley has a progress meeting on Friday. 

            7.  Matlacha Station 4 – Commissioner Cox gave an update. 

            8.  Cape Coral Automatic Aid Status – Consensus of the board is to have Chief continue the pursuit of Automatic Aid.

9.  Fire Hydrants – Still in progress.

            10.  Exercise Equipment – The exercise equipment has been arriving.

            11.  Truck – Consensus of the board is to have chief go out for bids.  And to have chief continue research of piggy-backing with other districts.

            12.  Labor Contract 08-09 – An executive session will be held on April 18, 2008 immediately following workshop to discuss the contract.

13.  Lee County Fire Chief’s Association – Chief Bradley gave a report.

 

Meeting recessed at 6:58 p.m.

Meeting resumed at 7:10 p.m.

 

Old Business: 

            1.  Chief’s Contract – Attorney Fishbane read the employment contract. Discussion ensued.  Commissioner Peckinpaugh moved that Chief Bradley’s employment agreement be approved, as amended by Mr. Fishbane’s language, with Commissioner Cammick to second.  Discussion ensued.

 

Commissioner Peckinpaugh called for the question, with Commissioner Cox to second.  The motion passed unanimously.

 

Commissioner Elder read the portion of the corrected contract that used Mr. Fishbane’s language concerning sick leave. Motion was previously made to accept contract vote is all that is needed.  Motion passed unanimously.  The employment contract was signed by all parties.

 

            3.  Insurance – Commissioner Peckinpaugh reviewed the insurance policy quotes.  Discussion ensued.  Commissioner Cox moved to approve the changes to policy for the Portable Equipment Coverage that includes the Carolina Skiff, approve the changes for the Crime Coverage Attachments (Employee Blanket Bond Declaration) and approve the change of policy for the Auto Schedule Summary (which includes 4 brush trucks) as defined by Commissioner Peckinpaugh, with Commissioner Peckinpaugh to second.  The motion passed unanimously.

 

Commissioner Cox moved to accept changes to the Umbrella Declaration that will reduce the coverage to 5/10million from 10/20 million as defined by Commissioner Peckinpaugh, with Commissioner Cole to second.  The motion passed with 3 ayes and 2 nays.

 

Commissioner Cammick moved that we do increase our deductible to $1,000.  Motion dies for lack of a second.

 

            2.  Commissioner’s Procedure Report – Discussion follows.  Commissioner Peckinpaugh moved to have the Commissioner’s Procedure Report delivered electronically through email to the Commissioners, with Commissioner Cole to second. 

 

Commissioner Peckinpaugh withdrew his motion with Commissioner Cole to withdraw his second.  Commissioner Peckinpaugh made a consensus comment that each of the Commissioners tell Linda how they would like to receive the Report each month.

 

            4.  Workshop Dates for the next 3 months – Set as follows by consensus of the board: April 18, May 23, and June 20 at 9a.m. (Friday before the Regular Meeting) and regular meeting dates April 23, May 28, June 25 at 5p.m. (fourth Wednesday of the month).

 

            5.  Resolution for CD’s –

Commissioner Cammick moved to adopt Resolution 2008-01, with Commissioner Peckinpaugh to second.  The motion passed unanimously.  Commissioner Elder read Resolution 2008-01.  The Resolution was signed.

 

            6.  07-08 Contract Signing (Ratification Page) – the contract had been approved previously and the required signatures were affixed to the Ratification Page.

 

New Business

 

            1.  Public use of District Property – E-mail was received from Leo Amos with concerns of this matter.  Research from Attorney Fishbane informed the Board that it was appropriate to allow community agencies to use the conference room, at the Fire Chief’s discretion. Commissioner Cammick moved to authorize the Chief to continue to allow various public groups to use the District’s facility as per past practice, with Commissioner Peckinpaugh to second.  The motion passed unanimously.

 

Public Comment:  General

Good of the District:  Firefighters commended by the board for getting MDA drive back.

 

Commissioner Cammick moved to adjourn, with Commissioner Cox to second.  The motion passed unanimously.

 

Meeting adjourned 8:46 p.m.

Respectfully submitted,

 

Jill A. Udart

District Secretary

 

 

 

 

 

                                                           

James Cole/Board Secretary