MINUTES OF APRIL 25, 2007 COMMISSIONER MEETING

FOR THE MATLACHA PINE ISLAND FIRE CONTROL DISTRICT

 

Call to Order:  Commissioner Elder called the meeting to order at 5:02 p.m.

Roll Call:  Commissioner Cox, Cammick, Elder, Peckinpaugh and Cole were present.

Chief Bradley, Deputy Chief Marzella, Inspector Roach, Robert Pritt (Attorney), Todd Sweet (Totems), Representatives from Stroemer and Tuscan (Mark, Ben and Jeff) Marty Redovan (Schultz & Chaipel), Engineers Rossman and Simer. Administrative Assistant Richter, and 6 guest.

Approval of Minutes: 

            1.  March 28, 2007 Regular Meeting – Commissioner Cammick moves to approve minutes with Commissioner Cole to second.  Motion passed unanimously.

            2. April 10, 2007 Monthly Workshop – Commissioner Peckinpaugh moves to approve minutes as presented with Commissioner Cammick to second.  Commissioner Cox makes amendment as minutes reflect he was present at meeting and he was not.  4 ayes 1 abstain (Cox)

            3.  April 17, 2007 Workshop Meeting – Commissioner Cole moves to approve minutes with Commissioner Cox to second.  Motion passed unanimously.

Treasurer’s Report:  3/24/07-4/20/07 – Commissioner Peckinpaugh moves to accept Treasurer’s Report with Commissioner Cox to second.  Motion passed unanimously.

Bills Paid & Payroll:  3/24/07-4/20/07 –  Discussion follows regarding payroll report but will be corrected to show net pay for next meeting.  Also discussion follows in regards to what Chief and Deputy Chief can sign and setting up policy for that.  Board is responsible for all disbursements. Commissioner Cox moves to approve bills and payroll as presented with Commissioner Cammick to second.  Motion passed unanimously.

Commissioner’s Expenses:  Brief discussion follows on this as that they are waiting for approval from Stroemer & Tuscan.

Review of Income Statement:  March: 

Setting of Agenda: 

1.      Commissioner Elder wants to add under Old Business #7 – Review of Deputy Chief and Administrative Assistant.

2.      Commissioner Elder wants to take out of order and move New Business #1 –

Bokeelia Station to after Guest Speakers.

3.      Commissioner Peckinpaugh wants to move and Table under New

Business #2-Inspector Roach / Temporary Inspector Status to the May 9th meeting  .

 Discussion follows.  Commissioner Peckinpaugh makes a motion to Table this to the May 9th meeting with Commissioner Cox to second.  Discussion follows.  Commissioner Cammick calls for the question with Commissioner Cox to 2nd.Vote on question – all aye.  Vote on motion:  Cole-nay, Cox-nay, Cammick-nay, Elder-nay, Peckinpaugh-aye.  4 – 1 Nays have it.

Commissioner Peckinpaugh moves to approve agenda as modified with Commissioner Cammick to second.  Motion passed unanimously.

Public Input:  None noted

 

 

Guest Speakers: 

1.      Marty Redovan (Schultz, Chaipel, Redovan & Baker, CPA’s) - presents

9/30/06 Audited Financial Statements.  Discussion of summary minutes follows. Need to capture events of significant nature to the audit.

2.      Todd Sweet (Totems) – Discussion of New Station 3 building projects

follows.  Presenting 90% of constructional drawings, change in design: site work, eliminating or reducing amount of underground piping, building has shifted 2 foot,

mezzanine above bunk space eliminated and now have a catwalk, and finally there was a 12 foot overhang which was cost prohibited so it was eliminated.  May 2nd will start final coordination.  Leaving 90% of construction drawings for Station 3 and addition to Station 1.  Discussion follows.  LCEC easement agreement –this is to be reviewed by the board for the best interest of the district and then give chair authorization to sign.   Commissioner Cammick makes motion that once comes back and approved by Roetzel and Andress then the chair can sign it with Commissioner Cole to second.  Motion passed unanimously. 

Discussion of overhang follows.  Floor Plan – Bunk rooms discussion follows (enclosing bunk rooms into individual rooms).  Commissioner Cammick moves to approve the way it is with open bunk space with Commissioner Cox to second.  Motion passed unanimously.

Station 1 Bay Expansion discussion follows.  June 2nd will have public hearing with Lee County.  May 25th finish drawings.   June 27th will have bids for both projects. 

 

Volunteers:

Explorers:

 

Jeff Tuscan states to the board that they should approve the audit .

Commissioner Cammick moves to accept audit with Commissioner Cole to second.  Motion passed unanimously.

 

Auxiliary:  Grill for Station 1

 

Mike Dunn (Lodge Construction) – Budget for Station 3 right now design development we are tracking cost at $1,797,000 across the board it is below average for EMS/Fire.  Discussion follows.

 

CERT:  Graduation is April 30th at 6 p.m. at St Johns Episcopal

Firefighters:  Thank you to the auxiliary for the grill.

Chief’s Report:

1.      Monthly Report

2.      Inspector’s Report – February & March  - request YTD comparisons

3.      Bokeelia Station 3 – addressed under guest speaker

4.      Station 1 Bay Expansion – addressed under guest speaker

5.      Matlacha Station 4 – Interlocal Agreement Progress- Discussion follows. May

2nd Chief has plans to meet with Lee Co EMS on building plan.

6.      Cape Coral Automatic Aid Status – Chief and Deputy Chief have meeting

scheduled May 10th.

7.      Chief’s Meeting – had meeting in which lot of conversation of brush fires and

most was fire related but did have discussion of Tax Reform issue.  Discussion follows.  We were advised that we have a Satellite radio for next hurricane season and have a meeting May 17th to discuss shelter and generator.

8.      Matlacha Art Night and Traffic – Chief is waiting for call back from Peggy

McTeague.

Old Business:

1.      Affordable Housing – Commissioner Cole / Deputy Chief Marzella –

Discussion follows.

2.      Fire Hydrants- Chief’s Recommendation – move this item to chiefs report for

future meetings.  ISO and fire hydrants run together, this follows along with things we have discussed.  Taking recommendations from last ISO report and applying to our new equipment.  Maps distributed are from the waters company CAD system and they will be able to give us a CD for us to use.  These maps identify water lines and hydrants.  Discussion follows. 

3.      Mid Month Workshop (May 8)

a.       Firefighter Comment & Input

b.      Commissioners Guidelines

4.      Name & Dedication Consideration for Station #3 – Brief discussion follows.

Chief has asked a few people to write down some thoughts and views for us. 

5.      Chief’s Contract – The board is to have a Special Meeting May

9th at 8:30 a.m. to discuss and render the boards’ evaluation to the chief regarding chief’s goals and objectives and his action plan.  Commissioner Elder presents recommendation of procedure on how he feels the May 9th meeting should be conducted. Discussion follows.  Commissioner Cammick moves to accept the proposed agenda for the May 9th meeting with Commissioner Cole to second.  Motion passed unanimously.

6.      Collective Bargaining Agreement – Discussion follows regarding  Article 31

there should be an entry level wage and Article 35 minimum manning.  60 days for re-openers of certain areas of change or concern.  Need to send MOU to union to agree that in sixty days a date will be set and we will give our openers.  Commissioner Cammick moves to ratify bargaining unit agreement as presented with Commissioner Cox to second.  Vote is as follows:  Cole-aye/Cox-aye-Cammick-aye/Peckinpaugh-aye/Elder-nay.  4-1 Ayes have it.

7.      Review of Deputy Chief and Administrative Assistant Evaluations –

Discussion follows.  Chief Bradley presents a recommendation of 4% raise and bonus.  Discussion follows.  Commissioner Cammick makes a motion to accept Chiefs recommendation as presented with Commissioner Peckinpaugh to second.  Motion passed unanimously. 

New Business:

1.      Bokeelia Station – this was addressed under Guest Speakers section

a.       LCEC Easement Agreement

b.      Front Overhang Revision

c.       Floor Plan Revision

2.      Inspector Roach / Temporary Inspector Status – Discussion follows.  Chief

Bradley states effective April 18th I asked the temporary inspector not to come in until this was all discussed and settled.  This will give us time to get an updated prognosis from Inspector Roach.  Inspector Roach is on full duty at this time.

3.      Consideration of an IT (Information Technician)  person under new budget

cycle – discussion follows. 

 

Public Comment:  General 

Good of the District:  Lapel Microphones we are supposed to have someone out tomorrow for training.  Mention of getting wireless headset for those who have hard time hearing.

We are under a water use restriction.

May 14th, 15th and 16th shifts will be doing bus extrication class.

 

Commissioner Cammick moves to adjourn with Commissioner Peckinpaugh to second.  Motion passed unanimously.

 

Meeting adjourned 8p.m.

 

Respectfully submitted,

 

 

 

Linda Richter

MPIFCD

District Administrative Assistant

 

 

_______________________________

Commissioner James Cole/Secretary